Commercial printing press with large paper rolls and industrial machinery

Stack of freshly printed business cards fanned out on steel surface

Close-up of offset printing plates aligned on a press bed

Graphic designer reviewing color proof sheets under studio lighting

Warehouse shelves stacked with branded print collateral boxes

Person holding a printed letterhead with company branding

Printing facility with rows of large format digital printers

Finished printed brochures and marketing materials stacked neatly

Print Management Portal · v2.0

Your Print Workflow
Is Costing You
$840/Month.

Marketing coordinators waste 11 hours a month chasing print approvals by email. Office managers reorder the wrong version. Franchise owners miss ship dates. Portal closes every one of those gaps — at 2 AM if you need it.

SOC 2 TYPE II99.9% UPTIME40+ LOCATIONS SUPPORTEDBRAND-LOCKED TEMPLATES

▸ COST ESTIMATOR

Three questions.
One brutal number.

01 / WHAT DO YOU PRINT?

02 / HOW MANY ORDERS PER MONTH?

Include reorders, new runs, proofs, revisions

03 / HOW MANY LOCATIONS?

Offices, franchises, regional branches

▓▓▓
Awaiting Input
Fill in the fields and hit calculate

▸ SIDE-BY-SIDE BREAKDOWN

Pull It Apart.
Row by Row.

Click any row to see a live micro-demo of what that process actually looks like — the old way, and the Portal way.

PROCESS

✕ TRADITIONAL

✓ PORTAL

Artwork Upload

PAIN

▶

Email attachments + version confusion

Drag-drop with instant preflight check

REAL SCENARIO

Marketing coordinator sends v3_FINAL_REVISED.pdf. Printer replies asking for bleed. 4 emails, 2 days.

✕ THE OLD WAY

From: jenna@acme.com
Subject: RE: RE: RE: RE: Business Card Proof
Attachment: v7_FINAL_USE_THIS_ONE.pdf (3.2MB)
"Sorry, forgot to add bleed again — sending v8"
⏱ 3 days · 9 emails · 4 file versions

✓ PORTAL WAY

✓ PREFLIGHT PASSED
Bleed: 0.125″ ✓ · Resolution: 300dpi ✓ · Color: CMYK ✓
⏱ 8 seconds · 1 upload · 0 emails

Proof Approval

PAIN

▶

PDF email chain, no version control

One-click approve with audit trail

REAL SCENARIO

"Did you approve the proof?" becomes a 3-day thread involving a manager who's on PTO.

✕ THE OLD WAY

📧 Proof_v2.pdf sent to 4 recipients
Day 1: No response
Day 2: "Looks good to me!" (wrong person)
Day 3: "Wait — wrong logo version"
⏱ Avg approval: 4.2 days

✓ PORTAL WAY

Proof: Q1 Business Cards — Rev 2
Audit trail · Timestamp · Approver logged
⏱ Avg approval: 23 minutes

Reordering

PAIN

▶

Find old email, hope file still exists

Saved templates, one-click reorder

REAL SCENARIO

Office manager needs Q2 letterhead. Digs through 6 months of email. File is gone. Starts from scratch.

✕ THE OLD WAY

🔍 Searching inbox for "letterhead 2024"...
47 results found
Correct file: not attached
Called designer: voicemail
⏱ 2–5 days to re-source file

✓ PORTAL WAY

SAVED TEMPLATES
Q2 Letterhead — Approved 01/15REORDER
Business Cards — StandardREORDER
Envelope #10 — CorporateREORDER
⏱ 4 clicks · Ships in 3 business days

Multi-Location Shipping

PAIN

▶

Spreadsheet + individual vendor calls

Bulk ship to 40 locations from one screen

REAL SCENARIO

Franchise coordinator maintains a 40-row spreadsheet. Calls each location to confirm address. 2 wrong deliveries per quarter.

✕ THE OLD WAY

📊 locations_Q1_FINAL_v3.xlsx
Chicago
Dallas
Denver
Miami
NYC
...+35
⏱ 6 hrs setup · 2 wrong deliveries/qtr

✓ PORTAL WAY

BULK SHIP — Q2 COLLATERAL40 LOCATIONS
All addresses verified · Tracking active
⏱ 12 min setup · 0 errors · Full tracking

Brand Compliance

PAIN

▶

Hope everyone uses the right file

Template-locked — wrong version impossible

REAL SCENARIO

Regional manager uses a 2-year-old logo. Franchisee prints wrong brand color. No one checks until it ships.

✕ THE OLD WAY

⚠ Chicago location: logo v2018.eps
⚠ Dallas: wrong Pantone (286 vs 287)
⚠ Miami: outdated tagline printed
Discovered after 5,000 pieces shipped
⏱ $4,200 reprint cost

✓ PORTAL WAY

BRAND ADMIN CONTROLS
Logo versionv2026 LOCKED
Brand colorsCMYK ENFORCED
Old filesAUTO-ARCHIVED
✓ Zero brand violations possible

↑ CLICK ANY ROW TO EXPAND

0hrs

Saved per coordinator/month

Reduction in reorder errors

Locations managed from one screen

$0/mo

Average client savings

▸ CLIENT VOICES

People Who Stopped
Chasing Printers.

MARKETING COORDINATOR

"We used to spend Friday afternoons tracking down proof approvals. Now I approve everything from my phone before coffee."

Renata Okonkwo

Marketing Coordinator · FreshBridge Retail Group

OFFICE MANAGER

"Quarterly letterhead reorder went from a 3-day ordeal to a 4-click task. I've stopped dreading it."

Doug Halverson

Office Manager · Halverson & Partners LLP

FRANCHISE OWNER

"We ship brand-compliant collateral to 38 franchise locations every month. Zero brand violations since we switched."

Priya Mehta

Brand Operations Director · SunBite Franchise Group

▸ READY TO STOP THE CHAOS?

Your Print Workflow
Fixed in 15 Minutes.

Upload your first job, approve your first proof, and ship to your first location — all before lunch. No setup call required.

NO SETUP FEE14-DAY FREE TRIALCANCEL ANYTIMEONBOARDING IN 15 MIN

Your Print WorkflowIs Costing You$840/Month.

Three questions.One brutal number.

Pull It Apart.Row by Row.

People Who StoppedChasing Printers.

Your Print WorkflowFixed in 15 Minutes.

Run Your Print Audit

Your Print Workflow
Is Costing You
$840/Month.

Three questions.
One brutal number.

Pull It Apart.
Row by Row.

People Who Stopped
Chasing Printers.

Your Print Workflow
Fixed in 15 Minutes.